2020 Co Curricular activities/ Games guidelines: Referees, Coaches and Team Managers' payment rates as set by the Ministry

The Ministry of Education has released new guidelines for all Co-Curricular activities. In the new guidelines, responsibilities of various officials to be in charge of the Co-curricular activities have been stipulated. Financing for Co-Curricular activities has also been outlined. The sources for funding include: Co- Curricular Activity (CCA) Vote head, Free Primary Education (FPE) funds and Free Day Secondary Education (FDSE) funds. The Ministry of education disburses Co- Curricular Activity funds to the Sub- county Directors of Education (SCDEs), County Directors of Education (CDEs) and Regional Directors of Education (RDEs). These field officers have Authority to incur expenses for the various activities.

In the new guidelines, Counties will now pay referees as Sub Counties bear the responsibility of paying their coaches and Team Managers. This means that referees will now receive a flat rate payment unlike in the past where they would receive payments depending on the number of matches officiated. The same will be applied to Regional level championships.

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Here are the latest guidelines from the Ministry;

‘RE: THE 2019/2020 REVISED GUIDELINES ON FINANCIAL OBLIGATIONS DURING THE CO-CURRICULAR ACTIVITIES CHAMPIONSHIPS/ FESTIVALS, AT VARIOUS LEVELS

During the co-curricular activities retreat held on 23rd to 25th September, 2019 at Machakos University, the stakeholders revised the guidelines that were earlier released on 5th November, 2018 and 28th January, 2019 on the above mentioned subject.
This revision is aimed at promoting fairness in co-curricular activities expenditure at the various levels. The guidelines are as follows;

School – zonal level

The participating schools are to meet all costs at school up to the zonal level. Such expenses include:

Provision of sports/festival facilities
Preparation and training of teams in various sports
Transport teams to zonal championship
Pay lunch allowances to school teams officials and referees at zonal championship
Provide meals/refreshments to the school teams

The schools are expected to get funds for this purpose from the activities fund and should not charge parents.

Sub-county Level

The school to transport the teams to and from the sub-county competitions and also pay lunch allowances to team official e.g. coaches, driver etc
Schools to feed their own teams
The SCDE to pay for the referees, judges, sub-county committees, field preparations, certificates and other related administrative costs

County level

During the county championship, the respective SCDE and CDE will be responsible for their teams as follows;

Sub-county Director of Education

Transport the teams to and from the county championships/ festivals
Provide lunch to the sub-counties teams
Pay the coaches, chaperons, team managers, drivers and sub-county committee

County Director of Education

The CDE to pay the referees, county executive committee and other championship/festival administrative costs e.g. field preparations, security etc.
Allowances will be paid as per approved budgets

Regional level

At this level, the CDE and RDE will be expected to share the expenses as follows:

CDE to transport the county teams to and from the regional competition
CDE to pay allowances to the coaches, chaperons, team managers and county executive committee allocated duties, as per the approved budget
CDE feeds the county teams/accommodation
RDE pays the referees allowances, as per the approved budget
RDE to pay administration costs, such as field preparation, security, first aid, executive committee, refreshments, etc

National level

At this level, the RDE and MOE HQs will share expenses as follows;

The RDE to transports teams to and from the national venue
The RDE to pay allowances to team officials such as, coaches, chaperons, team managers, drivers and executive committee assigned duties
MOE HQs to pay for teams accommodation in the host schools
MOE HQs to pay the referees allowances as per the approved budget
MOE HQs to cater for officials and teanis refreshments
MOE HQs to subsidize on field preparations/hire
MOE HQs to pay for badges, certificates, security, ambulance and other related administrative costs.

Host RDE

If a region is hosting the national championship, the RDE will be required to;

Identify the schools to accommodate teams
Identify and book venues/play fields
Form and cater for the hosting committee
Ensure the field/venues are prepared to the required standards
Provide and pay for chairs & tents used during opening and closing of the games championship’

KEY TO USED TERMS

MOE: Ministry of Education
RCE: Regional Director of Education
CDE: County Director of Education
HQs: Head Quarters
SCDE: Sub County Director of Education

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2020 Co Curricular activities/ Games guidelines: Referees, Coaches and Team Managers’ payment rates as set by the Ministry

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